Best Employee Surveys

Five Steps for an Easy Employee Survey Process


Happy manager standing with his arms crossedThe best employee survey firms will provide you with an easy process. When your provider can lead your organization through the process with minimal disruption, you’re free to focus on the business that you’re in. Read on to learn the five steps we follow for an easy survey process.

Step One: Get All the Facts in Our Fact-Finding Call

The best process begins with a conversation to suss out the right setup, timing and price for your survey. We’ll ask you a ton of questions to help us get to the bottom of what you need and how we can help. This step is an hour-long phone call in which we not only determine the best solutions for you, but demo the survey and reporting for you and have some great conversation. You’ll leave the call with answers to all your questions. If the survey project we recommend feels like the right fit for you, we’ll move onto the next step in our process.


Step Two: Get the Proposal Document You Need

This 15-minute call with screen sharing is a time to get your proposal document set up just the way you like it. By the time you reach step two, you will already have all the information you need for decision making: the timeline, process, deliverables, and pricing. The proposal document that we perfect in this short call, however, is what you’ll use to share the survey project details with your colleagues. You’ll leave this call with a PDF you feel great about.


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Step Three: Set Up the Perfect Survey Project

If you decide to move forward with your proposed employee survey project, then we’ll sign an agreement and generate your Employee Survey Launch Workbook. Each workbook contains a series of tabs that detail the particulars of your project. The tabs from our sample workbook are detailed below:

  1. Timeline and survey team’s contact information
  2. Terms and deliverables, including your reporting package
  3. IT Specs for your online survey (when applicable)
  4. Customized language for the invite we’ll send to employees with email addresses (when applicable)
  5. Customized demographics, to match the setup of your organization
  6. Employee list, pre-assigned with workplace demographics (so you can take action in relevant employee groups, to improve over time)
  7. Invoice and W-9


Step Four: Be an Internal Communications Wizard

We recommend best practices for communications and then hook you up with what you need to get it done.

Best Practices: Internal Communications for Upcoming Survey Project

  1. Email an announcement to the leadership team
  2. Share not just survey logistics, but the context for why it matters when you mention the survey in staff meetings
  3. Hang posters in common areas to promote survey participation
  4. Send an announcement from the human resources team a week or two in advance
  5. Send an email (or posted letter) from the CEO the day before the survey launch date.


Step Five: Get the Most Out of Your Process

After you receive your employee feedback reports, we help you get the most out of your data by providing you with a reports analysis call. Best attended by executive leadership and human resources, we’ll identify not just strengths and weaknesses in the areas of employee satisfaction, but what’s driving employee engagement at your organization. When we complete this call, you’ll know exactly what two or three things you’ll want to take action on to improve employee engagement over time.


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It's powerful to know what your employees think! You can identify problems like poor supervision, communication breakdown, and mounting plans to leave your company before expensive turnover affects your business.
The best employee survey firms will provide you with an easy process; and we're no exception! When your provider can lead your organization through the process with minimal disruption, you’re free to focus on the business that you’re in. 

Download Survey Process Infographic


Tags: Employee Engagement, Employee Surveys, data, Employee Feedback, Reports analysis, ceo

Leila Zayed
As VP of Best Companies Group, Leila has established Best Places to Work programs, given talks on employee engagement topics all over the U.S., and launched our employee survey brand Best Employee Surveys. Before joining Best Companies Group, Leila had been a publisher at Mainebiz, a research analyst at several great firms, and an avid gardener. (She can still be found digging in the dirt most mornings before the office opens.) She received her training in social research from the University of Vermont. Leila resides in Portland, Maine with her son, Henry, their cat, Phoenix, and their flock of six pampered suburban chickens.
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